Why in-person conferences still matter in a digital world
Why in-person conferences still matter in a digital world
During the pandemic, virtual platforms became essential for communication and connection, but they came at a cost.
“Zoom fatigue” quickly became a familiar term, describing the mental exhaustion of prolonged screen-based interaction. Despite the rise of hybrid and online formats, the need to reconnect face-to-face remains stronger than ever.
York Biotech Campus is home to leading events venue, Lakeside Conference Centre (LCC), which specialises in delivering exceptional physical events. But why do in-person events still matter in an increasingly online world?
Spontaneous collaboration
Some of the most valuable moments at events happen outside scheduled sessions – hallway conversations, chats over coffee, and shared downtime, create space for unexpected connections. These informal interactions often lead to cross-disciplinary insights and broaden networks beyond someone’s immediate field, something much harder to foster virtually.
At LCC, we’ve designed our spaces to encourage these moments. Breakout rooms, a mezzanine for relaxed coffee breaks, and a peaceful outdoor area give delegates the chance to recharge and reflect. Being able to offer these spaces to enhance your delegates experience is a big reason why in person still matters.
Immersive experiences
Unlike virtual meetings, where distractions are everywhere – from washing the dishes, to inbox pings – physical environments help attendees stay present. The focused atmosphere allows for deeper learning and better retention. At in-person events, you’re not multitasking; you’re fully engaged.
A well-designed venue amplifies this focus. Comfortable seating, natural light, and thoughtful layouts all contribute to a sense of calm and engagement.
Want to take it further? Add activities that simply can’t be replicated online. We partner with Events Made Simple to deliver team-building experiences, from head-to-head challenges to puzzles and brain teasers, that spark creativity and bring people together. And the feedback speaks for itself. Following a recent team building day, delegates said: “I absolutely loved all of the activities. Well organised and really good fun”, and “Such a fun thing to do, really enjoyed working together with the team.”
Authentic, lasting connections
Conferences aren’t just about sharing knowledge; they create identity and belonging. They nurture lasting professional relationships and help counter the isolation of remote work; in fact, Harvard Business Review (2023) reports that 88% of professionals say in-person meetings restore connection.
Recurring events like Fera’s Annual Science Symposium held at LCC have become essential touchpoints for the organisation, driving collaboration and shaping research priorities. Similarly, scientific conferences – especially those held regularly – anchor professional networks and bridge the gap between virtual work and real-world interaction.
The future: hybrid has a place, but will never replace
Hybrid formats have expanded accessibility, flexibility, and inclusivity, and they’re here to stay. They allow people to participate who might otherwise be excluded due to geography, cost, or schedule. At the same time, in-person events remain essential for depth, connection, and impact. The post-COVID world needs both. Hybrid is a powerful tool, but it complements rather than replaces the richness of physical gatherings.
At LCC, we believe in the power of presence. Whether you need a hybrid set-up or an in-person space that truly connects people, we deliver events that inspire and engage. Get in touch today to plan your next event